Should I outline fonts in a production PDF?

Outlining avoids missing-font substitutions, but it removes text editability and can increase complexity. Embedding fonts is also valid when licensing and the target workflow allow it.

Do I always need bleed?

No. Bleed is needed when artwork must print past a final trim edge. Gang sheets, cut paths, and transfer workflows may use different spacing rules.

Can a PDF contain both vector and raster art?

Yes. PDF is a container that can preserve vector paths, text, raster images, color profiles, and transparency.

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Production PDF File Specifications for Custom Print Shops

Short answer: A production PDF should have a known page size, final artwork dimensions, embedded or outlined fonts, adequate image resolution, and an agreed color workflow. Include bleed and trim marks only when the production process needs them, and never assume a screen preview proves spot colors, transparency, or scale are correct.

Quick specifications

Page size: Match final sheet or agreed proof size
Fonts: Embedded or outlined
Raster resolution: Appropriate at final placed size
Color: Use the printer's requested RGB, CMYK, or spot workflow
Bleed: Include only to the printer's specification
Transparency: Preserve or flatten according to RIP compatibility

PDF handoff checklist

PDF handoff checklist
Item	Proof PDF	Production PDF
Page size	Convenient viewing is acceptable if labeled	Exact final size
Marks	Optional	Only by printer specification
Color notes	Human-readable	Profile/spot data plus run sheet
Artwork	Can be downsampled for email	Full production resolution
Security	May restrict editing	Must not block RIP/import

Production recommendations

Separate proof and production files: A client-friendly proof can include notes, dimensions, and mockups. The machine file should contain only production content unless the RIP expects marks.
Verify physical size: Open the document properties or preflight panel. Printing with 'fit to page' can silently change scale.
Package source files: Retain original vectors, linked images, fonts by license, and editable documents for revisions.

Frequently asked questions

Should I outline fonts in a production PDF?: Outlining avoids missing-font substitutions, but it removes text editability and can increase complexity. Embedding fonts is also valid when licensing and the target workflow allow it.
Do I always need bleed?: No. Bleed is needed when artwork must print past a final trim edge. Gang sheets, cut paths, and transfer workflows may use different spacing rules.
Can a PDF contain both vector and raster art?: Yes. PDF is a container that can preserve vector paths, text, raster images, color profiles, and transparency.